> For the complete documentation index, see [llms.txt](https://docs.we360.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.we360.ai/how-to-and-best-practices/managing-projects-and-time/track-billable-time-on-a-project.md).

# Track billable time on a project

This guide takes a project from creation to a costed record of work: you pick how the project is billed, set rates, let the team log time against tasks, and approve that time so cost is calculated from it.

{% hint style="info" %}
Billing and cost configuration is enabled per organization. If you don't see billing options on a project, ask an administrator to enable it first in [Organization & Billing](https://docs.we360.ai/administration/settings-center/organization-and-billing).
{% endhint %}

## 1. Create the project

Create a project and decide who can work on it:

* Set it **Public** so anyone in the organization can log time, or **Private** to restrict it to assigned members.
* Assign an owner and add the members who will do the work.

<figure><img src="/files/Oz1KwfHS69pZkPzYXNWE" alt="Creating a project"><figcaption><p>Creating a project</p></figcaption></figure>

## 2. Choose a billing model

On the project, pick how work should be priced:

| Model            | Cost behavior                             |
| ---------------- | ----------------------------------------- |
| **Non-billable** | No cost is accrued.                       |
| **Time-based**   | An hourly rate is applied to logged time. |
| **Fixed**        | A flat project amount.                    |
| **Mixed**        | A fixed amount plus an hourly rate.       |
| **Inherited**    | Uses the organization-wide default.       |

For what each model means in full, see the [Projects & Tasks reference](https://docs.we360.ai/reference/work-and-time-management/product/work-and-time-management/projects-and-tasks).

<figure><img src="/files/Y0weO5DcVxwZ5YpTnhPe" alt="Configuring a project&#x27;s billing model"><figcaption><p>Configuring a project's billing model</p></figcaption></figure>

## 3. Set rates

Rates can be set at three levels, from broadest to most specific:

1. **Organization**—the default rate for everyone.
2. **Project**—a rate for this project.
3. **Member**—an override for a specific person, so one contributor's time can be priced differently from the project default.

The most specific rate that applies to a person wins.

<figure><img src="/files/ErhqWZu33rbSZWhoCMpi" alt="Setting project and member rates"><figcaption><p>Setting project and member rates</p></figcaption></figure>

## 4. Break the work into tasks

Add tasks for the work to be done and assign each to a member. A time estimate helps you compare planned effort against actual time later. See [Plan and run a sprint](/how-to-and-best-practices/managing-projects-and-time/plan-and-run-a-sprint.md) if you want to organize these tasks into cycles.

## 5. Log time against tasks

As the team works, they log time on individual tasks. Logged time flows into their timesheets automatically, so task effort and timesheet hours stay reconciled.

<figure><img src="/files/ZqBhVXpvaxFskgKYZDdQ" alt="Logging time against a task"><figcaption><p>Logging time against a task</p></figcaption></figure>

<figure><img src="/files/iEjKX1n6Ab2F5bEddzEn" alt="Time logged against a task over its lifecycle"><figcaption><p>Time accumulates against each task as work progresses</p></figcaption></figure>

## 6. Approve timesheets

Cost is calculated from **approved** time, not draft entries. Review each timesheet and approve it so its hours count toward the project. For how approval works, see the Timesheets reference at `https://docs.we360.ai/reference/work-and-time-management/product/work-and-time-management/timesheets`.

## 7. Review project cost

With a billing model, rates, and approved time in place, the project reflects the cost of work delivered, priced per your rates.

{% hint style="info" %}
Generating and sending invoices directly from the project interface isn't yet available. Use the costed record to bill through your existing finance process.
{% endhint %}


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