> For the complete documentation index, see [llms.txt](https://docs.we360.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.we360.ai/reference/product/work-and-time-management/manual-time.md).

# Manual Time

**Manual Time** lets employees record work they did while the tracker wasn't running — for example, offline work, client meetings away from the desk, or time on a device without the agent. Entries go through a manager approval workflow, so the extra time is accounted for without compromising trust in the data.

## Why Use Manual Time

* **Close gaps in the record** — capture legitimate work that automatic tracking couldn't see.
* **Keep totals accurate** — ensure attendance and productivity reflect real effort.
* **Stay accountable** — every entry is reviewed and approved before it counts.

## Submitting a Manual Time Entry

An employee creates a request with **Add Manual Time**, providing:

* The **date** (past dates only — no future entries) and **start / end time**. Duration is calculated automatically.
* A **time attribution** — Productive, Neutral, or Unproductive (defaults to Productive).
* A **summary** explaining what the time was for.
* An optional **attachment** (a single image) as supporting evidence.
* An optional **manual time type**, if your administrator has configured type options.

Every new entry starts as **Pending** and notifies the employee's manager by email.

## Approval Workflow

Manual-time requests move through three states — **Pending → Approved / Rejected**. From the **My Team** view, a manager reviews pending requests and either approves or rejects them, adding a **remark** in each case:

* **Approve** — the time is accepted and counts toward the employee's attributed hours.
* **Reject** — the request is declined and contributes no hours.

Only entries whose date is fully in the past can be actioned. Employees can delete their own **Pending** entries, but once an entry is approved or rejected it is locked. This mirrors the review flow used for [Timesheets](/reference/product/work-and-time-management/timesheets.md), so managers work with a familiar approve/reject process.

{% hint style="info" %}
Only **approved** manual time counts toward tracked hours and analytics — pending and rejected entries do not.
{% endhint %}

## Reviewing Manual Time

All submitted entries — with their approval status, summary, and any attached evidence — are available in the **Manual Time** report (see [Reports](/reference/user-interfaces/portal/universal-tools/reports.md)) for auditing and record-keeping.


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