Manual Time

We360.ai manual time — let employees log work done while untracked, with a manager approval workflow and supporting evidence.

Manual Time lets employees record work they did while the tracker wasn't running — for example, offline work, client meetings away from the desk, or time on a device without the agent. Entries go through a manager approval workflow, so the extra time is accounted for without compromising trust in the data.

Why Use Manual Time

• Close gaps in the record — capture legitimate work that automatic tracking couldn't see.
• Keep totals accurate — ensure attendance and productivity reflect real effort.
• Stay accountable — every entry is reviewed and approved before it counts.

Submitting a Manual Time Entry

An employee creates a request with Add Manual Time, providing:

• The date (past dates only — no future entries) and start / end time. Duration is calculated automatically.
• A time attribution — Productive, Neutral, or Unproductive (defaults to Productive).
• A summary explaining what the time was for.
• An optional attachment (a single image) as supporting evidence.
• An optional manual time type, if your administrator has configured type options.

Every new entry starts as Pending and notifies the employee's manager by email.

Approval Workflow

Manual-time requests move through three states — Pending → Approved / Rejected. From the My Team view, a manager reviews pending requests and either approves or rejects them, adding a remark in each case:

• Approve — the time is accepted and counts toward the employee's attributed hours.
• Reject — the request is declined and contributes no hours.

Only entries whose date is fully in the past can be actioned. Employees can delete their own Pending entries, but once an entry is approved or rejected it is locked. This mirrors the review flow used for Timesheets, so managers work with a familiar approve/reject process.

Only approved manual time counts toward tracked hours and analytics — pending and rejected entries do not.

Reviewing Manual Time

All submitted entries — with their approval status, summary, and any attached evidence — are available in the Manual Time report (see Reports) for auditing and record-keeping.