Timesheets

We360.ai timesheets — weekly time tracking, employee timesheet logging, and team timesheet review for managers.

The My Timesheet page in Weekly view is where employees log work for each day of the week.

All employees can fill their own weekly timesheet from this view.

Weekly view

Weekly view shows one week at a time, broken down by day.

You can add one or more rows for each day, depending on how many work items you need to log.

Fill a timesheet row

Each row supports these fields:

• Summary

• Task

• Tags

• Billable or non-billable

• Start time

• End time

• Duration

Only these fields are required:

• Summary

• Duration

You can also link the entry to a task from Projects & Tasks.

You can add new tags or select from existing tags.

You can mark the work as billable or non-billable.

If needed, you can also enter the exact start and end time.

Time entry formats

The timesheet accepts flexible time input.

Start and end time

You can enter time in formats like:

• 2000

• 2200

• 22:00

• 11:00 pm

• 8:00 AM

When start and end time are entered, Duration is filled automatically.

Duration

If you skip exact time, you can enter duration directly.

Simple numbers are treated as hours.

Examples:

• 2 = 2 hours

• 2h = 2 hours

• 120m = 2 hours

• 45 mins = 45 minutes

• 2h 40m = 2 hours 40 minutes

• 1h 10m 30s = 1 hour 10 minutes 30 seconds

You can use hours, minutes, and seconds in the same value.

Keyboard shortcuts

Keyboard entry is supported in Weekly view.

• Tab moves across the current row.

• Enter on the Duration field saves the row and opens a new row for the same day.

• Tab from the Duration field moves to a new row for the next day.

This makes it faster to fill a full week without using the mouse.

Submit the week

After all rows are filled for the week, click Submit Timesheet.

Once submitted, the timesheet is locked and cannot be edited by the employee.

A submitted timesheet can only be edited again if the team manager reopens it.

History

The History tab shows all timesheets submitted by the employee.

Users can only see their own timesheets in this section.

Each row usually shows:

• Period

• Total hours

• Status

• Approver

• Remark

This helps employees track what was submitted, who reviewed it, and whether any action is needed.

The Remark field helps explain why a timesheet was approved, rejected, or reopened.

Click the arrow on any row to open that week's timesheet in a drawer view and review the full entry details.

Status meanings

Pending

Pending means the timesheet was submitted by the employee but has not been reviewed by the manager yet.

Approved

Approved means the timesheet was reviewed and approved.

Rejected

Rejected means the timesheet was reviewed and sent back as rejected.

Reopened

Reopened means the manager asked the employee to update the timesheet because of a mismatch, correction, or missing detail.

When a timesheet is reopened, the employee can edit it again and resubmit it.

Team's Timesheet

The Team's Timesheet tab is available only to team managers.

It gives managers the ability to review submitted timesheets for their team and take action on them.

Sections

Team's Timesheet has three sections:

• Pending

• Approved

• Rejected

Pending

The Pending section shows all submitted timesheets that have not been reviewed yet.

Approved

The Approved section shows timesheets that were reviewed and approved.

Rejected

The Rejected section shows timesheets that were reviewed and rejected.

Row layout

Each row shows the employee and the week summary at a glance.

This includes:

• User

• Day-wise logged time

• Total logged hours for the week

The day columns show the total time logged for each day.

The final total shows the full number of hours logged for the week.

Open timesheet details

Click the info icon at the start of the row to open the weekly timesheet in a drawer view.

This drawer is similar to the detail drawer in My Timesheet.

For managers, the drawer also includes these actions:

• Approve Timesheet

• Reject Timesheet

• Reopen Timesheet

More actions

The three-dot menu on a row opens additional actions:

• View Detail

• Approve

• Reject

• Reopen

• View All Timesheet

View All Timesheet opens the full timesheet history for that user.

The other actions follow the same approval flow already used for timesheet review.

Approve, reject, and reopen

When a manager approves, rejects, or reopens a timesheet, the action opens a confirmation modal.

These modals follow the same structure, with only the action button label changing based on the selected action.