Leaves

We360.ai leaves — employee time-off requests, approval workflows, and absence management for capacity planning.

The Leaves module centralizes all Time Off requests, ensuring that both employees and managers have a clear, auditable trail of planned absences to facilitate better capacity planning.

Leaves module showing leave requests and approval workflow

The Leave Lifecycle

The portal divides the Leave experience into two primary views centered around the approval workflow.

Pending Approval

When an employee submits a new Leave request (specifying dates, the Leave Type, and an optional summary/reason), it immediately surfaces in this view for managers holding Tenant Manager or Tenant Owner roles.

• Card UI: Pending requests are displayed as easily scannable cards.
• Actionable: Managers can immediately Approve, Reject (with required remarks), or Edit the request (e.g., adjusting the dates if only a partial leave is granted) directly from the card.
• Notifications: Approvals or Rejections trigger automated notifications back to the employee.

All Leave

A historical and comprehensive data table displaying every leave request ever made within the selected timeframe.

• Filtering: Highly configurable filters allow HR to search by a specific Employee Name, Leave Type (e.g., Sick, Casual, Earned), or Status (Approved, Pending, Rejected).
• Exporting: Like other critical HR data, this view supports exporting a CSV report detailing the "From," "To," "Duration," "Reason," and "Status" of every request.

Applying for Leave

To submit a new leave request, employees click the Apply Leave button and fill in the following details:

• Leave Type -- select from the configured types (e.g., Sick, Casual, Earned).
• Date Range -- the start and end dates of the requested absence.
• Summary / Reason -- an optional note explaining the reason for leave.

Once submitted, the request immediately appears in the Pending Approval tab for the employee's manager to act on. The employee can track its status from the All Leave tab.

Access Control

The portal enforces strict access controls regarding Leave management. Only users with specific administrative privileges (Tenant Owners/Managers) can approve or reject leaves, whereas standard employees can only submit requests and view the status of their own historical applications.