Emails & Alerts

We360.ai email and alert settings — automate workforce analytics reports and configure employee monitoring notifications.

Managers shouldn't need to constantly live inside the We360.ai portal to stay informed. the Emails & Alerts module is designed to proactively push critical data to the people who need it.

Automated Email Reports

• Schedule routine data exports without manual intervention.

• Configure the portal to automatically construct and email Daily, Weekly, or Monthly Attendance and Productivity summaries directly to departmental managers or C-level executives.

• Choose exactly which metrics to include and at what time the email should dispatch.

Alert Rules

We360.ai acts as an automated supervisor. Instead of combing through logs, you can define Alert Rules that trigger instant notifications when specific, predefined conditions are met.

• Productivity Triggers: Generate an alert if an employee's Idle Time exceeds a certain threshold, or if they spend more than X minutes on an "Unproductive" application.

• Attendance Triggers: Notify managers instantly if an employee clocks in late, punches out early, or if they skip a mandatory shift.

• Security Triggers: Receive immediate warnings if an employee attempts to access a blacklisted URL.

How-to Guides

Alert Rules

Adding an Alert Rule

1. Navigate to Settings and select the Alert Rules tab. The existing rules are displayed in a table.

2. Click Add Alert Rule at the top right.

3. Fill in the popup form:

   • Alert Rule Name -- A descriptive label.

   • Description -- What the alert monitors.

   • Alert Rule Type -- Choose Application, URL, or Overtime Break.

   • Send Email to -- Select the email recipients for notifications.

4. Depending on the selected type, additional fields appear:

   • Application -- Pick target apps from the App Names dropdown.

   • URL -- Select target URLs from the URLs dropdown.

   • Overtime Break -- Choose the team and break type from their respective dropdowns.

5. Click Submit. A confirmation message confirms the rule was created.

Editing an Alert Rule

1. Click the pencil icon next to the alert rule.

2. Modify any field in the popup.

3. Click Submit to save.

Cloning an Alert Rule

Cloning lets you duplicate an existing rule as a starting point for a new one with minor modifications.

1. Click the clone action button next to the rule you want to duplicate.

2. Adjust the pre-filled fields in the popup as needed.

3. Click Submit. The cloned rule appears in the list alongside the original.