# Workplace

The **Workplace Settings** module is the policy engine for the HR Suite. It defines the mathematical boundaries of what constitutes "work."

## Core Configurations

<details>

<summary>Shifts &#x26; Breaks</summary>

* **Shift Configuration**: Define standard working hours (e.g., 9:00 AM to 5:00 PM), grace periods for late arrivals, and minimum hours required for a Half-Day or Full-Day attendance mark. You can create multiple overlapping shifts to accommodate round-the-clock operations.
* **Break Policies**: Standardize allowable downtime. Define whether breaks are paid or unpaid, their maximum duration, and what applications (if any) are permitted during a break without triggering a productivity alert.

</details>

<details>

<summary>Leave Types</summary>

Establish the time-off economy for your organization.

* Create distinct leave buckets such as *Casual Leave*, *Sick Leave*, or *Earned Time Off*.
* Define accrual rules, standard annual balances, and whether unused balances can carry over into the next fiscal year.

</details>

<details>

<summary>Advanced Rules</summary>

Toggle system-wide behaviors that deeply alter the tracking experience:

* **Half-Day Logic**: Determine if half-days are calculated based on hours worked, or specific punch-in times.
* **Timesheet Workflows**: Enable or disable managerial approval requirements for submitted timesheets.
* **Wellness Thresholds**: Set limits on continuous working hours before the system prompts the employee to rest, fostering a healthier digital work environment.
* **Auto Punch-Out**: Configure automatic punch-out behavior based on shift end time or a fixed duration, preventing inflated attendance records.

</details>

## How-to Guides

### Shifts

<details>

<summary>Adding a Shift</summary>

1. Navigate to **Settings** and select the **Shifts** tab.
2. Click **Add Shift** at the top right.
3. Fill in the required fields in the popup:
   * **Name** -- A descriptive label (e.g., "Morning Shift", "Night Shift").
   * **Start Time** -- When the shift begins.
   * **End Time** -- When the shift ends.
   * **Grace Period (minutes)** -- Allowed buffer for late arrivals or early departures.
   * **Max Break Time (minutes)** -- Maximum total break duration permitted during the shift.
   * **Weekly Off** -- Select the days employees are not required to work. Tracking is disabled on weekly-off days.
4. Click **Submit**. A confirmation message confirms the shift was saved.

</details>

<details>

<summary>Editing a Shift</summary>

1. Locate the shift in the list and click its pencil icon.
2. Modify any field (name, start/end time, grace period, max break time, weekly off).
3. Click **Submit** to save.

</details>

<details>

<summary>Assigning a Shift to a Team</summary>

1. Navigate to **Settings > Teams**.
2. Select the target team from the list.
3. Under the **Team Info** tab, use the **Shift** dropdown to select the desired shift.
4. The change saves automatically with a confirmation message.

Shifts are assigned at the team level. All members of a team share the same shift schedule.

</details>

### Breaks

<details>

<summary>Adding a Break</summary>

1. Navigate to **Settings** and select the **Breaks** tab.
2. Click **Add Break** at the top right.
3. Enter the **Break Name** and **Max Break Time (minutes)** in the popup. Both are mandatory.
4. Click **Submit**.

</details>

<details>

<summary>Editing a Break</summary>

1. Click the pencil icon next to the break you want to modify.
2. In the popup you can change the break name, max break time, and toggle the break's active status.
3. Click **Submit** to save.

{% hint style="info" %}
Breaks cannot be deleted. To retire a break, toggle its status to **Inactive**. Inactive breaks are no longer available to employees.
{% endhint %}

</details>

### Wellness

<details>

<summary>Setting Healthy Working Hours</summary>

The wellness configuration lets administrators define the ideal daily working-hours range for the organization. This range is used across the platform to classify employees as healthy, overburdened, or underutilized.

1. Navigate to **Settings > Workplace**.
2. Use the dual-handle slider to set the minimum and maximum healthy working hours per day (scale: 0 to 23 hours).
3. Click **Save**.

**Terminology:**

* **Underutilized** -- Employees who work fewer hours than the set minimum.
* **Overburdened** -- Employees who work more hours than the set maximum.
* **Healthy** -- Employees whose daily working hours fall within the defined range.

</details>


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